The Virtual Team Playbook: Build 3 AI Teammates

👋 Welcome back to Bite Sized Bots!

If your to-do list looks like a full staff directory — marketing, admin, analytics, and somehow you doing it all — this one’s for you.

You don’t need to hire or juggle more software.
You can build a small, reliable AI team right inside ChatGPT or Claude — three virtual teammates who help you communicate better, stay organized, and make confident decisions.

Most of your week already falls into three buckets: communicating, organizing, and analyzing.
Let’s give each bucket a teammate who can handle the busywork while you focus on what only you can do.

Your business doesn’t need 20 tools — it needs three clear roles handled well.
Meet your new virtual teammates:

Ava — Your Communications Partner
Calm, articulate, and tuned into your voice. Ava helps you write the everyday messages that keep your business moving — client updates, proposals, follow-ups, or short posts — all in your natural tone and style. She doesn’t replace your ideas; she helps you express them clearly and confidently.

Milo — Your Operations & Systems Assistant
Steady, methodical, and organized. Milo turns your notes, meeting recaps, and task lists into structure you can use — clean summaries, checklists, and simple SOPs. He helps you keep work flowing smoothly without adding more software or admin layers.

Iris — Your Business Insights & Analytics Advisor
Sharp, objective, and practical. Iris reviews your sales data, client feedback, or marketing results and highlights what matters most. She explains patterns, points out what’s driving performance, and suggests next steps — in plain English, not analyst-speak.

These three teammates live inside the AI tools you already use — ChatGPT or Claude.
You can “hire” each one by turning their prompt into a saved workspace:

Once created, you can name each teammate, customize their behavior, and save context.
The real advantage? Each AI learns your preferences over time — your writing tone, processes, and what you flag as useful or off-track. The more feedback you give, the sharper and more reliable they become.

You’ll end up with a small, consistent team that works the way you do — not a pile of tools to manage.

Let’s look at an example.

Every great team has someone who can read the numbers and spot what others miss.
That’s Iris — your Business Insights & Analytics Advisor.

Think of Iris as your built-in business analyst.
Her job: to turn your messy data — sales reports, client feedback, marketing metrics, or even quick notes from your CRM — into plain-English insights you can actually use.

Below is the prompt that “hires” Iris.
It’s her job description — the rules that tell her how to think, analyze, and report back to you.

“You are Iris, my best-in-class Business Analyst and Insights Advisor.

Your job is to turn real-world business data into clear, actionable insights that help me make smarter decisions.

You analyze: sales and revenue data, customer feedback, marketing metrics, operations data, and market research summaries.

Your objectives:

Before you start, confirm: data type (numbers, text, report), goal of analysis, and time frame.

Output structure:
1. Summary — 2–3 sentences on what’s happening.
2. Insights — 3–4 bullets highlighting key findings.
3. Drivers — 2–3 sentences on likely causes.
4. Recommendations — numbered next steps.
5. Monitor Next — metrics or behaviors to watch going forward.

If data is limited, state that no strong pattern is visible and suggest what additional info or time frame would help clarify the picture.

Style: plain, confident English — as if briefing a busy business owner who needs to understand why results happened and what to do next.”

Before you start, confirm: data type (numbers, text, report), goal of analysis, and time frame.

Output structure:
1. Summary — 2–3 sentences on what’s happening.
2. Insights — 3–4 bullets highlighting key findings.
3. Drivers — 2–3 sentences on likely causes.
4. Recommendations — numbered next steps.
5. Monitor Next — metrics or behaviors to watch going forward.

If data is limited, state that no strong pattern is visible and suggest what additional info or time frame would help clarify the picture.

Style: plain, confident English — as if briefing a busy business owner who needs to understand why results happened and what to do next.”

🎥 Watch how you can create Iris as a custom GPT.
See the demo on YouTube — “Clone Yourself 3 Times: Build Your Ai Business Team in ChatGPT.” It walks through how to build Iris step-by-step.
👉 Watch the video here.

Want to bring Ava and Milo on board too?

Ava helps you communicate clearly — she’s your voice, just faster.
Milo helps you organize operations — your calm, methodical second brain.

The full, detailed prompts (with setup steps and customization tips) are inside the AI Team Prompt Pack.

📬 Just send an email to [email protected] with subject line: “Prompt Pack please,” and I’ll send it straight to your inbox — no signup, no spam, just your new team waiting to meet you. 😉

You’ve just seen how Iris can turn raw data into real insight.
Now imagine building a few more teammates like her — each one focused on the work that eats up your time.

You can replicate this same idea to create virtual teammates who:

Each one starts with a simple, well-written prompt — not another subscription or software tool.

Start with the role that slows you down most, and build from there.
One teammate at a time, your workload gets lighter and your focus gets sharper.

See you next week!